Inventory Manager and Sales Tracker are linked, so you only record a stockist sale once.

## Mark a shipment paid

In the shipments table, click the shipment's **Unpaid** badge. It turns to **Paid**, and a message confirms how much was added to Sales Tracker. You can also tick **Paid** in the shipment's edit window and save.

When a shipment is marked paid for the first time:

- Each book line becomes a sale in Sales Tracker, under the **Physical Store** platform.
- The amount is **Qty** × **Payout/copy** for that line.
- The sale records the format and the location as the store name, and the pen name if the shipment has one.
- The sale is dated to the month you marked it paid, not the month it shipped.
- It appears in Sales Tracker as one import, named after the location, for example "Downtown Books shipment".

Click **Undo** in the message straight away if you clicked by mistake.

## Mark a shipment unpaid again

Click the **Paid** badge to switch it back to **Unpaid**. The sales it created are removed from Sales Tracker, and the message says "Marked as unpaid — removed from Sales Tracker". This way an unpaid shipment never leaves revenue behind.

## Edit a shipment that's already paid

If you correct a paid shipment (for example the quantity, the payout per copy, or the location), the matching sales in Sales Tracker are updated to match. They keep their original date.

## Things to keep in mind

- Don't log stockist sales in Sales Tracker as well, or they'll be counted twice.
- Sales from shipments are recorded in US dollars.
- If you want to delete a shipment that's been paid, switch it to **Unpaid** first so its sale is taken out of Sales Tracker, then delete it.