If you collect beta reader applications with an outside form tool, a webhook can add each new applicant to Beta Readers the moment they submit.
If you build your form in the app's own Form Builder, you don't need a webhook: Form Builder can send responses straight to Beta Readers.
Set it up
- Open Beta Readers from the left sidebar.
- Click Add via webhook. The Beta Reader Application Webhook window opens.
- Under 1. Add this URL to your form, click Copy.
- In your form tool, paste the URL as a webhook or integration destination. Most tools that can send a plain POST request work, including Tally, Typeform, Zapier, and Google Forms with Apps Script.
- Under 2. Send a test submission, fill in your form once with test details. The window updates by itself when the test arrives and shows Test submission received.
- Under 3. Map your form's fields, match Name (required), Email, Book and Draft Version to your form's fields.
- Click Save Mapping.
Once the mapping is saved you'll see Live — every new submission is added automatically as an Applied entry. From then on, each submission appears in Beta Readers with the status Applied and is labelled as coming from the webhook.
Good to know
- A submission without a value in the field mapped to Name isn't added.
- Up to 500 submissions a day are accepted. If more than 100 arrive in one day, you'll get an in-app notification in case your form is being misused.
- To change the mapping later, open Add via webhook again, adjust the fields and click Save Mapping.
- Regenerate URL (invalidates the current one) creates a new address and the old one stops working. Use it if the URL has been shared somewhere it shouldn't be, then paste the new URL into your form tool.
Your test submission is added as an applicant once the mapping is saved, so delete it from the table if you don't need it.